Executive Assistant

About the Role

Workforce Extensions is proud to continue our partnership with Chief Group, a respected leader in Victoria's civil construction industry. We are seeking a highly capable Executive Assistant to provide trusted support to the Executive team and contribute to the smooth delivery of strategic priorities across the business.

About Chief Group

Since 2007, Chief Group has been delivering exceptional services to the infrastructure sector, contributing to major civil projects throughout Victoria. The organisation offers a safe, collaborative and progressive environment that values its people, supports growth and encourages long-term careers.

Purpose of the Role

To provide high-level administrative and operational support to Chief Group's Executive team, ensuring efficient workflow, strong communication and effective execution of business objectives.

Key Responsibilities

• Manage complex diaries, meetings and travel schedules for senior executives
• Prepare and distribute executive communications including reports, presentations and updates
• Coordinate internal and external stakeholder engagement activities
• Support business development, research and special projects
• Maintain confidentiality when handling sensitive information
• Organise board and leadership meetings including agendas, minutes and action tracking
• Liaise across operations, projects, finance and HR to support decision-making and follow through

Required Skills, Attributes and Experience

• Experience as an Executive Assistant or senior administrator, construction, corporate or similar environments preferred
• Exceptional organisation, written communication and time management
• High attention to detail with the ability to prioritise competing deadlines
• Skilled with Microsoft Office and digital communication tools; project software advantageous
• Professional presence, integrity and discretion
• Proactive and adaptable with a strong customer service mindset
• Confident stakeholder manager: able to support, influence and build trust at all levels

Benefits & Culture

• Supportive leadership and a team environment that values collaboration
• Exposure to senior decision-making and strategic business operations
• Career development opportunities across corporate and project functions
• Stable, long-term employment with an established and reputable civil contractor
• Strong focus on employee wellbeing, safety and respect

To apply, please submit applications to Justin Thompson at Workforce Extensions