Recruitment & Office Coordinator

Workforce Extensions Geelong is looking for an energetic, organised and people-focused Recruitment & Office Coordinator to join our growing team in Rippleside. This is not a traditional office administration role. While you'll play an important part in the day-to-day operation of our office, a major focus of this position will be recruitment - speaking with candidates, understanding their experience and career goals, sourcing talent, identifying suitable opportunities and helping connect good people with good businesses.

About the role

Working closely with the Directors and recruitment team, you'll initially gain exposure to all areas of our business. You'll learn how our recruitment and labour hire operation works from the ground up, while progressively taking greater ownership of candidate management, recruitment, and placements.

Your responsibilities will include:

• Monitoring incoming calls and scheduling daily interviews
• Reviewing applications and identifying candidates suitable for current and upcoming vacancies
• Conducting initial candidate screening and interviews
• Sourcing candidates through job boards, our existing database, referrals, and other recruitment channels
• Matching candidates with suitable employment opportunities
• Maintaining regular communication with candidates throughout the recruitment process
• Assisting with job advertising and candidate attraction campaigns
• Building and maintaining relationships with employment services providers, referral partners, and other community stakeholders
• Supporting the onboarding and ongoing management of our labour hire workforce
• Assisting with reference checks, licences, tickets, right-to-work documentation, and other recruitment compliance requirements
• Supporting weekly timesheet collection and payroll administration
• Providing professional front-of-house support for candidates, clients, and visitors
• Assisting with social media and marketing activity across LinkedIn, Facebook, and Instagram

Where the role can lead

We're looking for someone who wants more than simply another administration job. For the right person, there is genuine scope to develop into a broader recruitment role where you can take ownership of vacancies, manage candidate relationships and eventually become more involved with clients and business development. You'll have the opportunity to learn recruitment from experienced business owners while gaining exposure to permanent recruitment, labour hire, candidate management, compliance, marketing and business development.

About you

• Experience within recruitment, DES, employment services, workforce development, or a similar people-focused environment
• Strong communication and relationship-building skills
• Confidence speaking with candidates from a wide range of industries and backgrounds
• The ability to ask good questions, listen and identify what someone is really looking for
• Strong organisation and attention to detail
• The ability to manage multiple priorities in a busy environment
• A proactive approach - you're comfortable picking up the phone rather than waiting for things to happen
• Sound administration and computer skills
• Good business awareness and an interest in the local employment market
• A professional and ethical approach to dealing with candidates, employees, and clients
• A genuine interest in developing a career within recruitment

About Workforce Extensions

Workforce Extensions is a locally owned and operated recruitment and labour hire business supporting employers and job seekers throughout the Geelong region and beyond. We recruit across a broad range of industries and occupations, which means you'll speak with everyone from labourers, tradespeople, and machine operators through to administration staff, managers and other professionals. We're a people-focused business and believe good recruitment comes from taking the time to understand both sides of the relationship - what our clients need and what our candidates are looking for. You'll be joining a small team where you'll work directly alongside the business owners, be involved in the day-to-day operation of the business and have the opportunity to make the role your own as you develop.

The opportunity

This is a full-time permanent position, Monday to Friday, 9:00am to 5:00pm, based from our Rippleside office.

If you're already working in recruitment or employment services and are looking for more responsibility, greater variety, and the opportunity to develop your career within recruitment, we'd love to hear from you.

Apply now and tell us a little about yourself, your experience and why recruitment is the direction you'd like to take your career.